Workflow statuses

A content item or page can be in one of following states:
  • Published
    The content is visible on the website to users with permissions to view it.
    When a content item or page is published, in the list of content items or pages, the system displays .
  • Draft
    Draft is not publically visible on the website.
    When a content item or page is a Draft, in the list of content items or pages, the system displays .
    When a content item or page is a Draft (newer than published), in the list of content items or pages, the system displays draft newer
  • Scheduled
    The content item or page has been assigned date and time when it will be automatically published or unpublished on the website.
    When a content item is scheduled for publishing or unpublishing, in the list of content items, the system displays .
  • Awaiting review
    The content item or page has been sent for review. It is not publically visible on the website.
    When a content item is Awaiting review or Awaiting review (newer than published), in the list of content items or pages, the system displays Sketch (15).

    NOTE: To have a content item or page in status Awaiting review you must use Three levels of approval type of workflow

  • Awaiting approval
    The content item or page has been sent for approval. It is not publically visible on the website.
    When a content item is Awaiting approval or Awaiting approval (newer than published), in the list of content items or pages, the system displays Sketch (15).

    NOTE: To have a content item or page in status Awaiting approval you must use One, Two, or Three levels of approval type of workflow.

  • Awaiting publishing
    The content item is sent for publishing after it has been approved. It is not publically visible on the website.
    When a content item is Awaiting publishing or Awaiting publishing (newer than published) in the list of content items or pages, the system displays Sketch (15).

    NOTE: To have a content item or page in status Awaiting publishing you must use Two or Three levels of approval type of workflow.

  • Rejected for review
    The content item has been rejected by the responsible user after it has been sent for review.
    When a content item is Rejected for review in the list of content items or pages, the system displays .

    NOTE: To have a content item or page in status Rejected for review you must use Three levels of approval type of workflow.

  • Rejected
    The content item has been rejected by the responsible user after it has been sent for approval.
    When a content item is Rejected in the list of content items or pages, the system displays .

    NOTE: To have a content item or page in status Rejected you must use One, Two, or Three levels of approval type of workflow.

  • Rejected for publishing
    The content item has been rejected by the responsible user after it has been sent for publishing.
    When a content item is Rejected for publishing in the list of content items or pages, the system displays .

    NOTE: To have a content item or page in status Rejected for publishing, you must use Two or Three levels of approval type of workflow.

IMPORTANT: In next to any of the above statuses, the system displays in brackets (newer than published), it means that the content item or page has an older version that is published on the website. For more information about the currently published version, see Revision history for content items item and Revision history of pages.

  • Unpublished
    The content item or page is not publically visible.

    NOTE: You can only unpublish a content item or page that is published.

    When a content item or page is unpublished, in the list of content items or pages, the system displays .

  • Locked for editing
    The content item cannot be opened, because it is being edited by another user.
    When a content item is edited by another user, in the list of content items, the system displays next to the item.

NOTE: A blog does not have a status.

NOTE: Group pages do not have status, because they do not have content. On Pages page they are represented by .

Status for comments

Comments left on the website can have status Publish when they are publically visible and the following statuses, when they are not visible on the website.
  • Hidden
    This status is only used for comments left on the website by users. A hidden comment is not publically visible on the website.
    When a comment is hidden, in the list of comments, the system displays next to the comment.
  • Spam
    This status is only used for comments left on the website by users. A comment marked as spam is hidden and not publically visible on the website.
    When a comment is spam, in the list of comments, the system displays next to the comment.

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