Organi first developed a customized ‘Intelligent Stock Allocation’ module for PTD, which optimizes stock from a tax point of view. Depending on the destination of the goods—inside or outside the EU—the module automatically selects the most beneficial stock lines so that as little import duty and VAT as possible is paid.
Another important asset of OLS Customs is Audit Trail. This module records all customs movements into and out of the bonded warehouse. The aim is to provide proof— when requested to do so by customs—that import duties and VAT have been paid correctly for goods shipped from bonded stock. PTD is also no longer required to make daily declarations to customs. The system generates a report each month providing a detailed overview of all movements. This process, Globalization, initiates a single payment of import duties that corresponds with movements for the previous month.
“We are very happy with OLS Customs,” says Frank Pauwels, Transport and Shipping Manager at PTD. “The system is flexible, easy to use and financially advantageous. Thanks to financially beneficial solutions such as Intelligent Stock Allocation and Globalization, the system ultimately pays for itself.”
But that is only the beginning for PTD. Pauwels and his team are investigating an “entry in the record” solution, where PTD can clear goods at the time they enter the country, rather than in the warehouse.
“That capability would save us a huge amount of time,” he said. “In addition, we are considering applications for returns to our depot, additional integration with SAP and so on. And because the system is so flexible, there is a great deal of potential.”
Replacing a critical system involves risks and adjustments—in regards to both the technical aspects of the project and the people who work with it. “We definitely made the right choice with Organi,” Van Riel said. “Of course, things could still be improved here and there. In fact, that’s one of our principles—there’s always a better way. Having said that, everything is now working smoothly and stably, the way we want it.”