Schedule Flows with chron-job.org

Overview

The objective is to schedule automated tasks or workflows outside the limitations of Podio Workflow Automation (PWA), especially for repetitive actions that need more flexibility than date-based flows.

You can use https://cron-job.org to schedule and trigger flows via external webhooks. This allows you to execute flows on a regular schedule, such as hourly, daily, or weekly.You can refer to the example below:

Create a Webhook in Podio

1. Go to the Podio app where you want the workflow to be triggered.
2. Set up a PWA flow that listens for external webhooks.
3. Copy the webhook URL provided by PWA.

Sign Up at cron-job.org

1. Visit https://cron-job.org and create a free account.
2. Log in to access the dashboard.

Add a New Cron Job

1. Click on “Create Cron Job”.
2. Enter the Podio webhook URL into the Target URL field.
3. Set the Execution Schedule to your desired frequency (e.g., every hour, daily, or weekly).

Configure Headers (Optional)

1. If your webhook requires authentication, add the necessary headers (e.g., API tokens) under the HTTP Headers section.

Test and Activate

1. Test the cron job to ensure it successfully triggers your webhook.
2. Enable the cron job to start the scheduled execution.