Use this procedure to manage the status content items or pages in status Published. Everyone, who has permission to modify content items, can open an item that is Published.
PREREQUISITES: To manage the status of a content item or page in status Published, you must have the right to publish content items or pages.
When you open a content item in status Published, after finished editing it, you can perform the following actions, regardless of the type of workflow you are using:
When you open a published version and save it as draft, the already published content item or page remains published on the webpage, only a draft of it that can be edited is created. For more information about the currently published version, see Revision history for content items and Revision history of pages.
NOTE: If you are using the standard workflow type, there is a separate button in the toolbar for this function.
The content item or page is assigned status Scheduled (newer than published).
NOTE: You can also set a publication date in the past. If you do this the item is assigned status Published.
NOTE: You cannot schedule a form.
If you are not assigned as approver in Approval before publishing type of workflow or as first level of approver in 2 levels of approval before publishing type of workflow, you can still open a Published content item. You can edit the content item and save it as draft. This way, the Published version of the content item remains published. By saving a content item as draft, you create another version of the content item that is draft and can be edited. The content item enters the workflow from the beginning.
NOTE: Workflows do not apply on forms and you do not need special right to unpublish a form. To do this, on Forms page click the Actions link of the respective form and from the dropdown list, click Unpublish.
The following flowchart displays all available steps when you have opened for editing a content item or page in status Published:
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