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Workflow statuses

All content items, such as news, events, and images, comments left on the website, as well as pages, have statuses. Statuses help you manage the lifecycle of a content item or page.

There are also statuses that indicate that a workflow is applied to item or page. Such statuses are Awaiting approval and Rejected. The workflow introduces one or two levels of approval before an item or page becomes visible on the website.

This section contains:
  • Types of statuses
    Use this section as a reference to all types of statuses a content item can have, as well as the icons that denote different statuses.
  • Set the status of new pages and content items
    When you finish creating or editing your content item, in the last step, you must set its status. Use this procedure to set the status of content items and pages that you have just created.
  • Manage pages and content items in status Draft, Unpublished, or Rejected
    Use this procedure to set the status of the pages or content items that are in status Draft and Draft (newer than published), Unpublished, and Rejected. If you need to edit an item or page as first or second level of approver, use the following two procedures.
  • Manage pages and content items in status Awaiting approval
    Use this procedure to edit and approve content items or pages in status Awaiting approval. To be able to edit such items or pages you must be assigned as approver in Approval before publishing type of workflow or as first level of approver in 2 levels of approval before publishing type of workflow.
  • Manage pages and content items in status Awaiting publishing
    Use this procedure to edit and approve content items or pages in status Awaiting publishing. To be able to edit such items or pages you must be assigned as second level of approver in 2 levels of approval before publishing type of workflow.
  • Manage pages and content items in status Published
    Use this procedure to manage the status of a published item or page. To be able to manage a published item, you must have the rights to publish it.
  • Manage pages and content items in status Scheduled
    Use this procedure to manage the status of a scheduled item or page. To be able to manage a scheduled item, you must have the rights to publish it.

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